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Privacy Policy

This is about the way we use your personal information.

We will collect data, your,

Name, Address, Date of birth.

Postcode, Gender, Educational attainment, Disability status and Employment status.

We use this information to pass onto our funders, European Social Fund (ESF)

This will inform the ESF how The Appleby Trust are performing against their outcomes, if we are doing our job properly.

The data will be held until December 2030.

You can ask to see the information that we hold on you and if you are not happy we can look at the problem and mend it. This will enable us to provide a better service. Your information is held on a securely encrypted, password protected system.

We will have to share information with other organisations to ensure we provide the right type of service for you, for example the Social Security Agency and if you are going on work placement, your employer.

Information that is gathered from visitors

E-mail addresses will not be sold, rented or leased to 3rd parties. E-mail may be sent to inform you of news of our services or offers by us or our affiliates.

Description of processing

The following is a broad description of the way this organisation processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.

Reasons/purposes for processing information

We process personal information to enable us to provide digital solutions, to maintain our own accounts and records and also to support and manage our employees.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This may include:

  • Personal and family details

  • Lifestyle and social circumstances

  • Goods and services

  • Financial details

  • Employment and education details

  • We process personal information about:

  • Customers and clients

  • Suppliers

  • Advisers, consultants

  • Complainants, enquirers

  • Employees

Who the information may be shared with

We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

Where necessary or required we share information with:

  • Family, associates and representatives of the person whose personal data we are processing

  • Educators and examining bodies

  • Current, past and prospective employers

  • Suppliers

  • Financial organisations

  • Business associates, professional advisers and consultants

  • Employment and recruitment agencies

  • Service providers

Undertaking research

Personal information is also processed in order to undertake research. For this reason the information processed may include name, contact details, family details, lifestyle and social circumstances, financial details, good and services. The sensitive types of information may include physical or mental health details, racial or ethnic origin and religious or other beliefs. This information is about survey respondents. Where necessary or required this information may be shared with customers and clients, agents, service providers.


It may sometimes be necessary to transfer personal information overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the data protection act. Personal data on participants will be shared with Special EU Programmes Body (SEUPB) for the purpose of identifying duplication between the Peace IV and the ESF programme.

You can  contact us regarding the use of your data by emailing the manager at:

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